Connecting Music Directors to the Professional Music Community, since 1993

How To Book a Clinic

The Clinic Line will save you valuable time and paperwork.

If you are ready to book your clinic, just submit the online order form. Click on “Book a Clinic

If you are not sure, see the FAQs below.

 If you need a quote prior to booking,  please Contact Us

What are the costs?

The cost of each clinic varies depending on location, duration, and number of musicians requested. Use the Contact Us form and we can provide you with a quote. We charge a nominal fee of $70.00 for booking each clinic. We provide a clear receipt for bookkeeping.

For more detailed information, see our Fees section.

Popular Dates

Clinics and clinicians are booked in the order they are received. Some calendar dates are very popular; several schools schedule their clinic for the same date and time. In these situations, there may not be enough available clinicians to fill all of the requests from schools. We may recommend you alter your clinic time or date in order to successfully accommodate your request.

Frequently Asked Questions

If you require additional information not listed here, please email or call me directly (Contact Us).

Always check with your school administration to confirm there are no conflicts with your date and time. As well, check the school calendar for other scheduled events (non-instructional days, team games, picture day, etc). Always check that you have enough empty classroom spaces for the number of clinicians coming in for the clinic. One clinician per room.

It is also important to confirm with us that your clinic date and time is available BEFORE submitting the online order form. Clinics are booked in the order they are received. On popular dates, there may not be sufficient numbers of clinicians to meet the demand. If your clinic date and time is already fully booked, it is good to have an alternative date or time.

The more lead time, the better. Clinician schedules book up early and very quickly. The clinicians available at any given time, varies with demand for their services. Schools often submit their clinic requests with over a month of lead time. Please give us at least three weeks’ lead time to book your clinic.

All clinic booking with The Clinic Line is done using the Online Order Form.  By using the form, the information is submitted in writing and ensures accuracy in the booking process for everyone involved (the teacher, the clinicians, and The Clinic Line) .

When you submit your online order form, you will receive an automatic confirmation email.  Please double check your numbers, date(s), time, and location.  If you need to modify your order, please email me ASAP.

Group size should be no more than 10 – 11 students per Clinician. Clinicians often ask about the size of a group before accepting a booking. If a group is larger, please add another clinician to your order, and split the group.

When an order is submitted, the booking process begins. If a Clinician is booked on a clinic, they may be turning down other work for that same date and time. 

If you are unsure of your Clinician numbers, please request only those you know you will need. It is better to add more Clinicians to an order; it is unprofessional to un-book a Clinician. Their time must be respected.

Yes. Please email me (Contact Us) with the clinic date, location, start and end time, number of students, and the number of clinicians required. I will send a quote for your approval.

The Clinic Line is a registered service provider with all the major school boards. When you receive your  confirmed invoice, please submit it to your administration.

Your school administration or school board sends payment when a clinic is completed. The Clinic Line pays the Clinicians directly.

To pay by cheque, please MAIL the payment to Allan Repp at 88 Valley Creek Crescent NW, Calgary, AB, T3B 5V3.

Yes. These clinics require some additional set up. We require the school Music Director to work with our Audio Engineer to ensure the school technology is properly set up for successful instrumental instruction. This service will be billed on your invoice.

Clinicians doing the online clinic also work with the Audio Engineer.

Yes. If you would like to book particular Clinicians, please let us know in the “ Requests/ Special Instructions” section at the bottom of the Online Order Form. We will try to book those Clinicians first; otherwise, we will book another Clinician.

When Clinicians arrive at the school, they will sign in at the office. Please have someone provide directions to their Clinic room(s). Do the Clinicians meet you in the Band Room for instructions, etc?

Many teachers use student volunteers to take Clinicians to their rooms as well as provide information/ instruction sheets to Clinicians. Others have the Clinicians meet in a classroom or staff room  prior to the clinic, to receive teacher instructions and instructional goals. Students should be in their clinic room prior to the start of the clinic.